How does FreshBooks send invoices?

FreshBooks is a leading cloud-based accounting software designed to make invoicing, expense tracking, and time management more efficient for small businesses and freelancers. In this blog post, we will explore how FreshBooks can help you create and send customized invoices to your clients while streamlining your financial processes. We will also discuss the benefits of using FreshBooks for invoicing and how it can save you time and effort in managing your business finances.

Creating Customized Invoices in FreshBooks

To get started with FreshBooks, you need to sign up for an account and set up your business profile. Once you have completed the initial setup, you can begin creating professional, customized invoices in just a few easy steps:

  1. Selecting an Invoice Template: FreshBooks offers a variety of pre-designed invoice templates that you can choose from. Pick a template that best suits your business needs and branding style.
  2. Customizing the Invoice: After selecting a template, you can customize it with your company logo, business details, and client information. You also have the option to add custom fields, such as purchase order numbers or project descriptions, to better fit the specific requirements of your business.
  3. Adding Items and Services: Next, list the products or services you are billing your client for, along with their respective quantities, rates, and amounts. FreshBooks allows you to add new items or select from previously added items to save time.
  4. Adjusting Taxes and Discounts: If applicable, you can apply tax rates and discounts to the invoice. FreshBooks provides options to apply taxes and discounts on individual items or the entire invoice, depending on your preferences.
  5. Setting Payment Terms: Specify payment terms, such as due dates and late payment fees, to encourage timely payments from your clients. You can also enable online payments by connecting your FreshBooks account to a payment gateway like PayPal or Stripe.
Read also  6 Common PDF Problems and Their Solutions

Once your invoice is complete, you can preview it to ensure that all details are accurate before sending it to your client.

Sending Invoices with FreshBooks

With FreshBooks, you can send invoices to your clients through email or share a link to a web-based invoice. Here’s how:

  1. Emailing Invoices: In the invoicing section, select the option to send the invoice via email. FreshBooks provides a default email template, but you can customize the email subject and message to fit your needs. You can also add multiple recipients or CC additional email addresses if needed.
  2. Sharing Web-Based Invoices: Instead of emailing the invoice, you can generate a unique link to a web-based version of the invoice. Share this link with your client through any communication channel, such as instant messaging or social media. Clients can view the invoice online, download a PDF copy, and make payments directly from the web-based invoice.

FreshBooks also offers additional features to help you manage your invoicing process more efficiently:

  • Recurring Invoices: If you bill clients on a regular basis, you can set up recurring invoices with FreshBooks. This feature automates the creation and sending of invoices, ensuring that you never miss a payment cycle.
  • Invoice Reminders: To collect overdue payments, you can set up automatic payment reminders that are sent to clients with outstanding balances. You can customize the reminder frequency and messages to maintain a professional relationship with your clients.
  • Invoicing in Multiple Currencies: FreshBooks supports invoicing in multiple currencies, allowing you to bill international clients in their preferred currency. Exchange rates are automatically updated, eliminating the need for manual calculations.
Read also  How to Convert and Protect Your PDF Files with GogoPDF

Benefits of Using FreshBooks for Invoicing

Here are some benefits of using FreshBooks for your invoicing needs:

  • Time-saving: FreshBooks simplifies the invoicing process by providing customizable templates, automating recurring invoices, and offering efficient payment options. This saves you time and effort, allowing you to focus on other important aspects of your business.
  • Professionalism: The platform enables you to create professional-looking invoices that reflect your business’s branding and professionalism. Additionally, FreshBooks’ web-based invoices and email options provide a seamless experience for your clients.
  • Improved Cash Flow: FreshBooks’ automated payment reminders and online payment options help ensure timely payments from clients, improving your cash flow.
  • Integration: FreshBooks can integrate with various third-party apps and services, such as project management tools, payment gateways, and CRM software, allowing you to streamline your business operations and increase productivity.


FreshBooks provides a user-friendly invoicing solution that helps small businesses and freelancers create and send customized invoices to their clients with ease. By offering a range of features and integrations, FreshBooks simplifies the invoicing process and assists in managing your business finances more effectively. If you are looking for a reliable and efficient invoicing tool for your business, consider giving FreshBooks a try.

Leave a Comment